Since February 26, 2001 the County of Elgin has been responsible for the administration and prosecution of most Provincial Offence charges issued within Elgin County and St. Thomas.
Provincial Offences are non-criminal charges and include but are not exclusive to fines issued under the Highway Traffic Act, Liquor Licence Act, Tresspass to Property Act, Compulsory Automobile Insurance Act, and by-laws.
There are three different types of Provincial Offence Notices. A Part I is commonly referred to as a ticket that is issued to an individual, a Part II notice is a parking infraction and a Part III notice is a summons to appear before the Court on an assigned court date.
The Federal Government, through the French Language Services Act, has designated the County of Elgin as a bilingual service area. Front counter and Court services are provided in French upon request.
Le gouvernement fédéral, par l'intermédiaire de la Loi sur les services en langue française, a désigné le comté d'Elgin en tant que zone de service bilingue. Comptoir de service et de la Cour sont disponibles en français sur demande.
NOTICE - Regarding Part I and II Appeal Matters:
Effective December 1, 2008 Provincial Offences Act (POA) Part I and Part II appeals must be filed with the Provincially administerd Ontario Court of Justice (OCJ) court office. Appeal forms and information can be obtained at either the POA or OCJ offices. Fine payments will ONLY be accepted at the POA office and requests for transcripts MUST be made at the trial court. PLEASE NOTE: These changes do not affect processes that deal with the Ontario Court of Appeal.
NOTICE - Regarding Part III Appeal Matters:
Effective December 1, 2008 Provincial Offences Act (POA) Part III appeals must be filed with the
- Provincially administed Ontario Court of Justice, if the trial was presided over by a Justice of the Peace.
- The Superior Court of Justice (SCJ) if the trail was presided over by a Judge of the Ontario Court of Justice (OCJ)
Appeal forms and information can be obtained at either the POA or OCJ offices. Fine payments will ONLY be accepted at the POA office and requests for transcripts MUST be made at the trial court. PLEASE NOTE: These changes do not affect processes that deal with the Ontario Court of Appeal.
Payments can be made by: Cash, Debit, VISA, MasterCard, Money Order or personal cheques.
* Post dated cheques WILL NOT be accepted*. Please make payable to: THE COUNTY OF ELGIN
At the County of Elgin Administration Building, 450 Sunset Drive - 1st Floor at the south end of the building
Send to: County of Elgin - Provincial Offences Office, 450 Sunset Drive, St. Thomas, Ontario N5R 5V1 *DO NOT send cash in the mail
Out of Town Payments
Payments can also be made at any* Provincial Offences Office in Ontario *Please call and verify with your local POA office prior to attending as they may have restrictions in place.
ALWAYS REFER TO YOUR TICKET NUMBER, CASE NUMBER OR DRIVER'S LICENCE NUMBER ON YOUR PAYMENT AND IF CALLING HAVE THIS INFORMATION TO REFER TO WHEN SPEAKING TO THE OFFICE.
Returned Cheques (NSF)
ALL RETURNED CHEQUES ARE SUBJECT TO A $40.00 FEE AND WILL BE REFERRED TO THE COLLECTION DEPARTMENT
Past Due Payments
If you are paying outside of the prescribed time you may have incurred extra fees and your licence may be suspended and/or collection proceedings may have commenced. Please verify your outstanding amount with the Court Office if you are not paying within the prescribed time. If you have received overdue notification from the Collections Department contact them at 1-866-223-3315 to obtain current amount of overdue fines.
If you have a Notice of Suspension please note that the MTO reinstatement fee is NOT payable to the Court Office. It MUST be paid at MTO prior to any reinstatement of the licence, failure to pay this fee will cause the licence to remain suspended. The reinstatement process takes 3-5 business days. The FINES affecting the licence ARE payable at the Court Office and not at MTO. If paying your FINE by personal cheque it MUST be certified for suspended matters.
Extention of Time to Pay
If you require more time to pay your fine you may apply to the Justice of the Peace for more time by filling out an Motion for Extension of Time to Pay Fine Time to Pay form. The form will be given to the Justice of the Peace and they will either grant or deny your application. YOU MUST CONTACT THE OFFICE AFTER FILING TO VERIFY THE OUTCOME OF YOUR APPLICATION. The ORIGINAL form will need to be filed with the Court Office at 450 Sunset Drive, St. Thomas, Ontario.
When you receive a Part I Provincial Offence Notice you have three options:
OPTION 1 - PLEA OF GUILTY - PAYMENT OUT OF COURT
You are pleading guilty to the charge and you must pay the TOTAL PAYABLE as set out on the ticket
OPTION 2 - EARLY RESOLUTION - MEET WITH PROSECUTOR
By choosing this option you do not forego the right to a trial.
You may request a meeting with a prosecutor to discuss possible resolution of the charge.
You will be sent a meeting notice to the address on the file. You MUST notify the court of change of address.
If you FAIL TO ATTEND the meeting you WILL BE deemed not to dispute and may be convicted in your absence, and additional fees may be added.
Guide for defendants available at : www.ontariocourts.ca/OCJPOAGuide
OPTION 3 - TRIAL OPTION: NOTICE OF INTENTION TO APPEAR
If you wish to request a court date, you must sign the notice of intention to appear on the back of the ticket under Option 3 and bring it to the POA Office. Once you submit a Trial Request by signing the back of your yellow ticket under Option 3 a court date will scheduled for you according to availabilty, you will need to be prepared to proceed with your trial on the date scheduled. A Notice of Trial will be sent to you in the mail at the address on the ticket - if you change your address you MUST notify the Court Office of the address change, failure to do so could result in you not receiving your trial notice. If you do not receive your Notice of Trial within 45 days of filing the request contact the Court Office with your 8 digit ticket number to enquire of the status.
Guide for defendants available at : www.ontariocourts.ca/OCJPOAGuide
Trials for Part I matters are heard on the 2nd and 4th Wednesday of the month commencing at 9:30 A.M., - excluding Statutory Holidays, Christmas and Court Closures.
Summonses for Part III matters are issued for the 2nd and 4th Thursday of the month. Friday Court commences at 9:30 A.M.
Trials for Part III matters are heard on the 2nd and 4th Thursday of the month commencing at 9:30 A.M. - excluding Statutory Holidays, Christmas and Court Closures.
Option 2 - Early Resolution - Meet with the Prosecutor
Early Resolution meetings are scheduled on the 1st, 3rd, and 5th Thursday of the month - excluding Statutory Holidays, Christmas, and Court Closures. Meetings commence as scheduled.
County of Elgin POA Courts WILL NOT be sitting on the following dates in 2016:
- February 15, 2016
- April 12-15, 2016
- May 3-6, 2016
- June 15, 2016
- July 4,29, 2016
- August 2-5, 2016
- September, 16, 28-30, 2016
- November 11, 2016
- December 19-23 & 28-30, 2016
ALL COURT DATES ARE SUBJECT TO CHANGES AND CLOSURES
The County of Elgin - POA Court Office is open Monday to Friday from 8:30 A.M. to 4:30 P.M. - Except Statutory Holidays and Christmas
If you are traveling with a GPS device or using MapQuest and GoogleMaps our address is 450 Sunset Drive, Central Elgin.
We are located to the south of the 401 - take the Wellington Road exit SOUTH at London
- Follow Wellington Road South towards St. Thomas/ Port Stanley
- Wellington Road will curve at St. Thomas and will turn into Sunset
- We are located on the right hand side of the road across from the St. Thomas Psychiatric Hospital.
Parking is located at the back of the County Building and can be accessed from Karen Street just prior to reaching the building. Visitor parking is along the back row of the parking lot.